Editing View by PowerPoint Web App

The Editing view of PowerPoint Web App allows quick changes to be made to a presentation inside the browser. Learn more about PowerPoint Web App here.

PowerPoint Web App is styled to look like the ribbon in Office 2013, with the features sorted into the same tabs to make them easier to find. In the top-left corner is the Quick Access Toolbar with buttons to undo and redo. On touchscreen devices, there is also a Touch Mode button to choose whether to add extra spacing around buttons to make them easier to touch. These buttons can’t be customised like they can in Office 2013. There is also no save button because PowerPoint Web App automatically saves all changes as they are made.

At the end of the row of tabs is an “Open in PowerPoint” button that will open the presentation in PowerPoint 2013. On the right side, an arrow icon allows the ribbon to be collapsed to display more of the document. Clicking the arrow again will expand the ribbon. Double-clicking a ribbon tab will also toggle the view.

PowerPoint Web App Editing view

At the bottom of the window is a status bar. On the left side is the current slide number and the total number of slides. On the right side are buttons to show or hide the notes, switch to Reading view and play the presentation. If more than one person is editing the presentation, the number of people is also displayed. Click the menu to see who is editing the presentation and visit their profile.

Editing ano object

When the muse is over an object such as a text box, a grey dotted rectangle appears around it and the mouse cursor changes to indicate it can be moved. Click on the object to select it. A solid grey rectangle will then appear around it with a circular arrow at the top and eight boxes on it: one in each corner and one in the centre of each line. A new Draw Tools contextual tab group will also appear with a Format tab.

Click and drag the circular arrow to rotate the object. If more precise rotation is required, click the Rotate button in the Arrange section of the Format tab on the ribbon. The Rotate Right 90° or Rotate Left 90° menu items can be used to rotate the object in 90° increments and the Set Angle menu item can be used to enter a specific angle. The Flip Vertical and Flip Horizontal menu items can be used to mirror the object vertically or horizontally.

Click and drag one of the eight boxes to resize the object. The four boxes in the centre of the lines will resize in one direction and the four boxes on the edges will resize in two directions. Click the Delete button in the Delete section of the Home tab on the ribbon to delete the object. A quicker way is to press the Delete key.

Copying an object

To copy an object to the clipboard, click on the object and then click the Copy button in the Clipboard section of the Home tab on the ribbon. Alternatively, right-click on the object and choose the Copy option on the context menu. A quicker way to copy is to click on the object and press Ctrl+C.

To paste an object from the clipboard, click the Paste button in the Clipboard section of the Home tab on the ribbon. Alternatively, right-click anywhere on the slide and choose the Paste option on the context menu. A quicker way to paste is to click on the object and press Ctrl+V.

A quicker way to copy and paste an object is to click the object and then click the Duplicate button in the Drawing section of the Home tab or in the Insert Shapes section of the Format button in the Drawing Tools on the ribbon.

Editing text

To edit text, click on the text box twice. A cursor that looks like a flashing vertical line is used to indicate where the next typed letter will appear. Double-click on a word to select that word, triple-click to select an entire line or click and drag to select part of a word or larger pieces of text.

There is no context menu displayed when right-clicking on the text, so the buttons in the Clipboard section of the Home tab on the ribbon must be used to copy, cut and paste text. The Delete button on the ribbon is disabled when editing text, so the Delete key must be used instead.

The standard Ctrl+C, Ctrl+X and Ctrl+V can be used to copy, cut and paste text as well. When learning these shortcuts, remember C stands for Copy and that the keys for Cut and Paste are to the left and right of the C key.

Another useful shortcut is Ctrl+Z for Undo, which is the key to the left of the Cut key, and Ctrl+A for Select All, which is the key above the Undo key. Note that there is no Select All menu option available, so only the keyboard shortcut Ctrl+A will work. When learning this shortcut, remember that A stands for All.

The five keys A, Z, X, C and V in the bottom-left corner of the keyboard provide access to the five most common editing options, so they are worth remembering. There is also Ctrl+Y for the less common Redo option.

PowerPoint Web App doesn’t have spellcheck like in Word Web App.

Formatting text

PowerPoint Web App has some of the formatting options from Office 2013 on the Home tab of the ribbon. In the Font section, the first dropdown displays a list of standard fonts. It is not possible to select a non-standard font installed on the computer.

The second dropdown displays a list of standard font sizes. It is also possible to type a non-standard font size in the dropdown. There are no Grow Font and Shrink Font buttons like in the full-featured PowerPoint.

Below the dropdowns are the standard formatting options Bold, Italic and Underline. Clicking the Font Color button displays a menu with 70 colour options for the font text. A faster way to access these formatting options is to use the keyboard shortcuts Ctrl+B for Bold, Ctrl+I for Italic and Ctrl+U for underline.

It is also possible to copy the formatting from one object to another using the Format Painter. To do this, select the object to copy the formatting from, click the Format Painter button in the Clipboard section of the Home tab on the ribbon and then click on another object to the copy the formatting to that object.

In the Paragraph section of the Home tab on the ribbon are Bullets and Numbering buttons. Click the Bullets button to add a bullet to the beginning of each line. Click the Numbering button to add a number to the beginning of each line.

In Office 2013, there are options to have multilevel lists and define custom bullets and numbering. These options are not available in PowerPoint Web App.

Aligning text

In the Paragraph section of the Home tab on the ribbon are buttons to align text. The Align Text Left button aligns text to the left side of the object, the Center button aligns text to the horizontal centre of the object and the Align Text Right button aligns text to the right side of the object.

The Right-to-Left Direction button switches the direction of text so it is right-aligned by default, which is useful when using a language that write from right to left.

Inserting an image

There are three different ways to insert an image into a document in Word Web App, depending on the source of the image. The first way is to click the Picture button on the Insert tab of the ribbon, then select an image from the computer to upload and insert into the document.

The second way is to click the Clip Art button on the Insert Tab of the ribbon, then type in a keyword to search for clip art from Microsoft Office imagery. Click on an image to see a larger preview, then click the Insert button to insert the image into the document. Click the Cancel button to cancel inserted an image.

The third way to insert an image is to copy an image from a browser and paste it into the document. Copying an image from Office 2013 or any other program will not work.

Editing an image

Click on an image to edit it. The image will then dim and the Picture Tools contextual tab will appear. The Picture Styles section allows one of various frames to be displayed around the image. These styles do not have live previews like they do in Office 2013, so a style must be clicked before it will display.

The Reset Picture button in the Adjust section is used to remove the frame around the image. The Change Picture button allows an image to be uploaded that will replace the current image while keeping the existing formatting.

Adding a hyperlink

To add a hyperlink, click a text box twice to edit the text, select some text and then click the Hyperlink button in the Links section of the Insert tab of the ribbon. A quicker way is to select text and then press Ctrl+K.

In the Hyperlink dialog, enter the hyperlink, then click the Insert button to add the link. Click the Cancel button to cancel adding a hyperlink.